Town Minutes

REGULAR COUNCIL MEETING, November 4, 2008


1. Mayor C.H. Wallace called the meeting to order at 7:00 P.M. with the pledge and
prayer. 

2. Councilmen Present:                                                        
        Richard Vandyke                            Danny Clark      
        Randall Hillman                            Scott McGlothlin
        David Eaton                                Connie Harris

3. Communications from the Mayor:
a. Attorney Thomas Dene could not be here; however, he sent a rough draft of the
proposed lease agreement with New Peoples Bank.  Motion by Richard Vandyke, seconded
by Danny Clark, all in favor of approving the lease agreement with New Peoples Bank
upon their approval of the tems.
b. Thanks to Maintenance Department on job of removing the house from the Herndon
property.  Discussion with Betsy Owens on the other property for sale and she stated
that she was interested in making an agreement of purchase with the town.  David
Eaton said that he had discussed the possibility of acquiring the property for the
town with Steve Breeding, T&L, and Wayne Bostic, Russell County PSA for the
possibility of a well site; Steve is checking on acquiring the property through
RCPSA for the possible well site and installation of an interceptor to provide water
to customers on New Garden Road and that area. Motion by Randall Hillman, seconded
by David Eaton, all in favor of entering an agreement with Russell County Public
Service Authority under advisement of Steve Breeding and Wayne Bostic to purchase
the remainder of the Herndon property.
c. The town has committed to the installation of street lights along Rt.80, Redbud
Highway from the Putnam Bypass area to Double Quik; the cost estimate was around
$16,000.00. Cyndi is asked to contact Johnny Vencil with AEP and inquire about
payment arrangements on a monthly basis.
d. A bid was received for the sidewalk construction in the amount of $6800.00 from
Dee Bailey; CH recommends that we wait to hear from the Downtown Revitalization
Project; the sidewalk construction is included within the project and the
application will be submitted in spring of 2009. 
e. CH discussed with council the group decision to cancel the pool party for the
town employees back in the summer; he reminded the council that they discussed at
that time a Christmas Dinner instead.  Council asked that Cyndi contact Bonanza
Restaurant in Lebanon to see what the costs would be have a dinner there.

4. Report from Departments:
a. Police Department report given by Donald Hess, Chief. The fuel costs are down at
the current time; and vehicles are in good operating condition.  David Eaton asked
if Donald had considered promoting an officer to a supervisory position to assist in
the Chief's absence. Donald explained that he could follow policy and post the
position within the department and conduct interviews before making a decision.

b. Maintenance Department report given by Bubby Short, Public Works Director.  The
back - hoe needs repaired and the costs are estimated at $1000.00.  CH asked that
the department remember to put American flags up before Veterans Day.

c. James Plaster, WWTP Operator is absent due to sickness.  CH explained to the
council that the plant had a major breakdown and had to repair the blower that cost
approximately $3900.00. He said that he contacted the council on the committee to
obtain approval on the repair costs that had to made immediately.

5. Communications from the Council:
a. David Eaton explained that he has the town website up and running and if anyone
has anything they want added to let him know. He said that he had talked to
employees at Federated Auto Parts and they are interested in clearing trees and
debris from the side of their building if the property owners do not object.
b. Scott McGlothlin asked Bubby to check with Ferrell Justice concerning a tree on
his property that he thinks may grow into a sewer line.  Bubby said that the new
sewer line runs along the edge of the road and the tree should not interfere with
the new line and the old line is disconnected.  Council asked that Bubby contact
someone to conduct smoke/dye test to ensure that the old sewer line is disconnected
from the town's system.
c. Randall Hillman said that the VML meeting was helpful and it is scheduled to be
held in Roanoke next year and he would like to see all the council attend. He said
that the town could utilize the auction site to sell surplus items and the fee would
be $5.00; and we needed to check the ordinance on disconnection of town services for
a delinquent account other than water and sewer that is owed to the town sixty days
in arrears. 

6. New Business:
a. Motion by David Eaton, seconded Richard Vandyke, all in favor of approving the
minutes of October 7, 2008.
b. Motion by Randall Hillman, seconded by David Eaton, all in favor of paying the
accumulated bills for the month.
c. Motion by Richard Vandyke, seconded by Connie Harris, all in favor of adjourning.




________________________________                _____________________________
Mayor CH Wallace                                        Clerk Cyndi Hale